Bursa Malaysia Annual Report 2015

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GOVERNANCE
81 Bursa Malaysia • Annual Report 2015
6. RECOGNISE AND MANAGE RISKS
6.1 Sound framework to manage risks
The RMC assists the Board to oversee the risk management
matters relating to the activities of the Group. The RMC reviews
the risk management framework and processes to ensure that
they remain relevant for use, and monitors the effectiveness of
risk treatment/mitigation action plans for the management and
control of the key risks.
The Company continues to maintain and review its internal
control procedures to ensure, as far as possible, the protection of
its assets and its shareholders’ investments.
6.2 Internal audit function
The Board has established an internal audit function within the
Company, which is led by the Head of GIA who reports directly to
the AC.
Details of the Company’s internal control system and framework
are set out in the Statement on Internal Control and Risk
Management and AC Report of this Annual Report.
7. ENSURE TIMELY AND HIGH QUALITY DISCLOSURE
7.1 Corporate disclosure policy
The Company has in place Policies and Procedures for
Compliance with the Listing Requirements, which set the policies
and standard operating procedures for employees (including the
CEO) to facilitate and ensure compliance by Bursa Malaysia as a
PLC. It also serves to enhance awareness of corporate disclosure
requirements among employees. Clear roles and responsibilities
of Directors, Management and employees are provided together
with the levels of authority to be accorded to “designated
person(s)”26 , spokespersons and committees in the handling and
disclosure of material information. The persons responsible for
preparing the disclosures will conduct due diligence and proper
verification, and coordinate the timely disclosure of material
information to the investing public.
The Company has put in place an internal policy on confidentiality
to ensure that confidential information is handled properly by
Directors, employees and other relevant parties to avoid leakage
and improper use of such information. The Board is mindful that
information which is expected to be material must be announced
immediately.
7.2 Leverage on information technology for effective
dissemination of information
Bursa Malaysia’s website includes a Corporate section which
provides all relevant information on the Company, and it is
accessible to the public. This Corporate section enhances the
Investor Relations function by including all announcements
made by Bursa Malaysia, share price information, annual reports
and the corporate and governance structure of Bursa Malaysia.
Notices of general meetings, minutes of general meetings, slide
presentations made at such meetings and webcasts are also
made available on the Bursa Malaysia website for the benefit of
shareholders who were unable to attend meetings.
The Company has utilised information technology to more
broadly and effectively disseminate information with regard to
the dates scheduled for release of its quarterly results. After the
end of every quarter, the Company Secretary will announce these
dates in advance via Bursa LINK.
The quarterly financial results are announced via Bursa LINK
immediately after the Board’s approval between 12.30 p.m.
and 1.30 p.m. on the same day and analyst/media briefings are
conducted for second and fourth quarterly financial results. This
is important in ensuring equal and fair access to information is
provided to the investing public.
8. STRENGTHEN RELATIONSHIP BETWEEN COMPANY AND
SHAREHOLDERS
8.1 Encourage shareholder participation at general meetings
Bursa Malaysia dispatches notice of its AGM to shareholders
at least 28 days before the AGM, well in advance of the 21-
day requirement under the CA and MMLR. The additional time
given to shareholders allows them to make the necessary
arrangements to attend and participate in person or by corporate
representatives, proxies or attorneys.
Bursa Malaysia distributes an Administrative Guide when giving
notice of the AGM, which provides information to the shareholders
regarding the details of the AGM, their entitlement to attend the
AGM, their right to appoint a proxy and information as to who
may count as a proxy. The Company allows a member to appoint
a proxy who may but need not be a member of the Company. If
the proxy is not a member of the Company, he/she needs not be
an advocate, an approved company auditor or a person approved
by the Registrar of Companies.
CORPORATE GOVERNANCE
STATEMENT
26 The name(s) and contact information are available at